Helping you avoid disputes and chargebacks.

Occasionally, something can go wrong with an order. Here’s our handy guide to help prevent disputes and chargebacks.

Problems typically fall under three categories:

Item Not Received

Significantly Not As Described

Unauthorized Transaction

And the potential outcomes for you are:

FraudDisputeClaimChargeback
On occasions, these problems may indicate fraud. Our guide to Avoiding Fraudulent Orders offers many helpful tips for identifying and preventing fraud.
If a customer paid for an item but didn’t receive it or they received an item which is significantly different from the original description, they may open a dispute in the Resolution Centre. Most of the time, these issues are the result of a simple misunderstanding or human error.
When the dispute can’t be resolved, either party can escalate it to a claim within 20 days. At this point, PayPal becomes directly involved and will make a decision using the information that’s provided.
Buyers may ask their credit card issuer to reverse the charge (called a chargeback). At this stage, the buyer asks their bank for a refund and does not involve the seller.

Our tips for preventing disputes and chargebacks.

Provide contact information

Buyers may not resort to a dispute or chargeback if they can talk to you about the issue. Provide an email address or phone number, or even call buyers in advance when you're selling higher-priced items.

Be responsive

No one likes to wait. Respond quickly and professionally to all reasonable buyer inquiries.

Suggest Dispute Resolution

If a customer tells you that they’re going to file a chargeback with their credit card company, ask them to open a dispute in the PayPal Resolution Center instead. This will give you and your buyer the chance to work things out.

Provide a clear return policy

Make sure your return and refund policies are easy to find and understand.

Avoid disputes and minimize losses with these tips:

Provide realistic delivery dates

Realistic dates can help avoid customers prematurely filing a chargeback or dispute.

Provide pictures and detailed descriptions

Take pictures of products from several angles. Describe them in accurate detail so customers know what to expect when they buy.

Make sure your business name is clear on invoices

A clear business name will help customers recognize your charge.

Download our guide

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Take a look at our other guides to help you manage your business.

Avoiding fraudulent orders

Resolving disputes, claims and chargebacks

Back to Seller Protection

Our information does not constitute legal, financial or business advice. We are not responsible for your decision on disputes and chargebacks. Always do your own research and seek professional advice if needed.